Handbook of Archival Practice

Here is a complete reference guide to the activities that identify various stages of archival practice. Among the environmental topics to be addressed from a practitioner's standpoint are legal, regulatory, political, economic, organizational culture, professional, social, and ethical influences.

List of contents

Table of Contents

Dedication
Acknowledgments
Editorial Advisory Board
Preface
Introduction
Purpose, Scope and Target Audience
The Development Process
How to Use this Handbook
List of Illustrations
List of Figures
List of Tables
The Handbook
1: The Prevailing Environment
1.1 Archival Activism
1.2 COVID-19 Pandemic, response to
1.3 Decolonialization (of archives and records)
1.4 Ethics
1.5 Human Rights
1.6 Postcustodialism
1.7 Repatriation
1.8 Standardization
2: Records Creation and Recordkeeping Systems
2.1 Appropriate Recordkeeping System
2.2 Blockchain (for Recordkeeping)
2.3 Critical Records
2.4 Disposition
2.5 Electronic Content Management (ECM)
2.6 Employee Training
2.7 Functional Classification
2.8 Records Continuum
2.9 Records Creation and Receipt
2.10 Records Lifecycle
2.11 Records Management Program Design
2.12 Records Retention
2.13 Records System
2.14 Records System Functional Requirements
3: Appraisal and Acquisition
3.1 Accessioning
3.2 Accruals (Accretions)
3.3 Appraisal
3.4 Appraisal for Web Archives
3.5 Archival Appraisal (for Selection)
3.6 Collection Development Policy
3.7 Collection Management
3.8 Donor Relations (for Acquisition)
3.9 Macro-appraisal
3.10 Monetary Appraisal
3.11 Monetary Appraisal (Canadian Context )
3.12 Pre-acquisition Fieldwork
3.13 Reappraisal and Deaccessioning
3.14 Replevin
4: Arrangement and Description
4.1 Arrangement and Description
4.2 Backlogs
4.3 Cataloging
4.4 Crowdsourcing Metadata
4.5 Declassification
4.6 Encoded Archival Description (EAD)
4.7 Encoded Archival Standards
4.8 Finding Aid
4.9 Linked Data
4.10 Processing
4.11 Taxonomy
5: Storage and Preservation
5.1 Conservation
5.2 Digitization
5.3 Disaster Recovery Plan
5.4 Environmental Monitoring Systems
5.5 Microfilming
5.6 Physical Security
5.7 Preservation
6: Digital Preservation
6.1 Active Digital Preservation
6.2 Blockchain (for Archives)
6.3 Cloud-based Digital Preservation
6.4 Digital Archive and Preservation (DAP) Framework
6.5 Digital Curation
6.6 Digital Forensics
6.7 Digital Forensics for Archives
6.8 Digital Signatures
6.9 Digital Surrogates
6.10 Electronic Archival Services (eArchival Services)
6.11 Emulation
6.12 File Format
6.13 Migration
6.14 Open Archival Information System (OAIS) Archives
6.15 Social Media Archiving
6.16 Trusted Digital Repository
6.17 Trustworthy Repositories Audit and Certification
6.18 Virtual Worlds Archiving
6.19 Website Archiving
7: User Services
7.1 Accessibility
7.2 Freedom of Information Act
7.3 Instruction in Identifying Archival Sources
7.4 Inter-Institutional Archival Loan (I-IAL)
7.5 Providing Access
7.6 Reading Room
7.7 Reference Interview
7.8 Teaching and Learning with Primary Sources
8: Outreach and Advocacy
8.1 Archival Materials (Use in Education)
8.2 Community Outreach Activities
8.3 Digital Exhibition
8.4 Event Programming
8.5 Internal Advocacy (for Collection Care)
8.6 Public Awareness
8.7 Social Media Outreach
9: Risk Management, Security and Privacy
9.1 Business Continuity Planning (BCP)
9.2 Business Impact Analysis (BIA)
9.3 Cybersecurity
9.4 Dark Archives
9.5 Electronic Discovery (eDiscovery)
9.6 Information Analysis
9.7 Information Governance
9.8 PII Tools
9.9 Privacy
9. 10 Privacy by Design
9.11 Risk Management
10: Management and Leadership
10.1 Community Archives
10.2 Copyright
10.3 Copyright: Limitations and Exceptions
10.4 Copyright: Public Domain
10.5 Corporate Archives
10.6 DEAI, Managing in the Workplace
10.7 Grant Writing
10.8 Leadership
10.9 Oral History Program, Designing and Managing
10.10 Small Archives Management
10.11 Strategic Planning
10.12 Sustainability
Appendices
Appendix 1-A: Summary of ISO Standards and Technical Reports
Appendix 3-A:Collection Development Policy Sample Forms
Appendix 3-B: Donor Collections Infographics
Appendix 3-C: Field Survey Template
Appendix 5-A.1: Image Naming Conventions
Appendix 5-A.2 Photograph Scanning Resolutions
Appendix 5-B: Resources for Disaster Planning and Recovery Assistance
Appendix 8-A:Crafting Your Elevator Speech
Appendix 9-A:Donor and Third-Party Privacy Statement
Appendix 9-B:Research Privacy Statement
Appendix 9-C:Online Privacy Statements
Appendix 10-A:Fair Use Checklist
Appendix 10-B:Potential Sources of Funding for Archival Projects
Appendix 10-C:Strategic Placement Brainstorming Worksheet
About the Editor Contributors
About the Editor
About the Contributors
Index

About the author

Dr. Patricia C Franks, Professor Emerita, San José State University, teaches courses in enterprise content management and digital preservation in the school of information. She earned her PhD in Organization and Management from Capella University. She is a Certified Archivist, Certified Records Manager, Information Governance Professional, and Certified Information Governance Officer. She is a member of ARMA International’s Company of Fellows, the CIGO Association Board of Directors, and Preservica’s Digital Preservation Sustainability Council. She is a past president of the National Association of Government Archivists and Records Administrators (NAGARA), author of Records and Information Management (3rd edition, 2025), and editor or co-editor of numerous research publications including The Handbook of Archival Practice. Her research interests lie in emerging technologies, especially artificial intelligence and blockchain technology, and their impact on records management and information governance.

Product details

• Authors: Patricia C Franks, Patricia C. Franks
• Assisted by: Patricia C Franks (Editor), Patricia C. Franks (Editor), Franks Patricia C. (Editor)
• Publisher: Rowman and Littlefield
• Languages: English
• Product format: Paperback / Softback
• Released: 15.04.2024
• EAN: 9781538192221
• ISBN: 978-1-5381-9222-1
• No. of pages: 512
• Subjects: Social sciences, law, business > Media, communication > Book trade, library system; Library, archive and information management, Library, Archive & Information Management