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This book is an introduction to the concepts, policies, infrastructure and tasks needed to collect, preserve and make archival collections available to researchers. The book provides the practical information necessary to manage archival collections for those who do not have a formal education in archival work.
List of contents
Chapter 1 - Introduction to Archives and Archivists
Records
More About Historical Records
Historical Record Collections
What is an Archives?
What is an Archivist?
Chapter Summary, Exercise and Exam
Chapter 2 - Collections Policy
What is a Collections Policy?
Assessing Your Capabilities and Resources
Elements of a Collections Policy
Summary and Exercise
Chapter 3 - Appraisal
Defining Appraisal
Making Appraisal Decisions
Other Factors to Consider
Summary and Exercise
Chapter 4 - Accessioning
Transferring Legal Ownership of the Records
Gaining Physical and Intellectual Control of Your Records
Documenting your accessions
Chapter Summary
Chapter 5 Arrangement
Terms
Arranging Records
Chapter Summary
Chapter 6 - Preservation
Preservation of What?
Handling archival materials during processing
Preservation as part of processing
Summary
Chapter 7 Description
Description in detail
Finding Aids
Practice with Finding Aids
Processing Case Study
Summary
Chapter 8 Storing collections
The Building
Within the Building
Summary
Chapter 9 Security planning and disasters
Physical Security
Collection and Researcher Management
Disaster Planning
Summary
Chapter 10 Reference
Reference Services
Providing Reference Services
Copyright
Summary
Chapter 11 Outreach
Outreach
Exhibits and Loans
Fundraising and Grant Writing
Chapter Summary
Chapter 12 Digital records
Introduction to Digital Records
Theory
Revising your collections policy
Digital appraisal
What must you do to archive digital records?
What resources do you need to archive digital records?
Summary
Chapter 13 Digitzation
Terms
Project Planning
Hardware and Software
Digitization procedures and workflow
Summary
About the author
Charlie Arp has a BA and MA in history from Ohio University where he specialized in archival studies. From 1991 to 2003 he worked at the Ohio History Society where he held a variety of positions including Head of Reference, Assistant State Archivist and State Archivist. In 2003 Charlie was hired by the Battelle Memorial Institute as Enterprise Content Manager. In 2015 he tested and validated the use of an electronic management program to enable Battelle to use electronic records as part of submissions to the FDA. In early 2016 Charlie started an archival and records management consulting firm.
Summary
This book is an introduction to the concepts, policies, infrastructure and tasks needed to collect, preserve and make archival collections available to researchers. The book provides the practical information necessary to manage archival collections for those who do not have a formal education in archival work.
